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Document Controller

Permanent @Garniche Jobs UK in IT
  • London, Greater London, United Kingdom View on Map
  • Post Date : November 23, 2022
  • Apply Before : December 23, 2022
  • Salary: $40,000.00 - $40,000.00
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Job Detail

  • Job ID 282919

Job Description

Our client has an exciting opportunity for an experienced and energetic Document Controller to join their high performing team in London, Docklands. You will join them on a full time, permanent basis, and in return, you will receive a competitive salary of up to £40,000 per annum + excellent benefits (travel allowance, bonus scheme, pension, health insurance).

The Company is the pioneering data centre colocation provider, an owner operator of Tier III data centres, connectivity and managed ICT solutions to over 2000 market leading corporations around the world. In the UK their Docklands data centre campus facilitates the majority of the London Internet Exchange’s (LINX) capacity, meaning that they support a huge proportion of all UK internet traffic, making their Docklands campus a globally important internet hub.

The Document Controller role overview:

As their Document Controller, you will thrive in fast-paced environments, joining their busy project management team, you will support them in the management of project documentation. They need someone with excellent knowledge of ASite software, who will take ownership of the system, including overseeing its structure, generating version controls, maintaining accurate document registers, databases, and workflows.

Key tasks of their Document Controller will include:

Supporting Programme delivery by overseeing and maintaining workflow management and document control processes and databases

Responsible for co-ordination, collaboration, and version control allocation for project documentation

Defining and managing the document naming conventions, workflows and controlling the structure of the system; generating document numbers/references and maintaining accurate document register/database

Filing, updating and co-ordinating of drawings and support documents to enable easy access to documentation for all relevant stakeholders and for auditing purposes

Ensuring accurate and timely processing of each document including using appropriate workflows, stakeholder management, obtaining approval to prescribed timescales and reporting on document status

Responsible for generating system-based reports

Performing regular quality checking of all documentation and communication

Maintaining the register of users ensuring timely addition and removal of users at appropriate security levels as well as provide user support and coordination

Ensuring that the file structures, workflow and naming conventions are transferrable and useable by other departments, liaise with relevant stakeholders and redesign the processes/codification where necessary

Providing general administration support to the Project Management team

Essential requirements they’re looking for in their Document Controller:

Must have previous experience working as an ASite administrator with proficient level of system usage

Previous experience in document control/document management role in a busy construction project environment

General administration and project support experience

Effective information management skills

Excellent organisation and time management skills

Ability to plan and be proactive in managing own workload in a busy environment

Great attention to detail, process oriented and driven by professional principles and values

Able to communicate at all levels and influence stakeholders

Naturally works as a part of the team, cooperative and supportive, committed to achieving team objectives

If you feel you have the skills and experience to become their Document Controller, then please click ‘Apply’ today